ADA System Helps Universities to Work Smarter

Colleges and universities are facing daily tremendous challenges related to efficiency and document control. Many of department’s documents are received are in hard copy format and even if received by email or by an electronic form the massive quantities makes it too hard to control. Hard copy documents frequently are lost or misplaced in transport across campuses, leading to processing delays and dissatisfaction. Personnel are unable to expedite high-priority requests because they cannot find specific documents efficiently.

ADA System ECM & Workflow suit make it possible for individual departments and campuses the flexibility to adapt their work processes to changing conditions, increasing organizational efficiency and responsiveness.

Many of the university departments benefit from the ADA System ECM & Workflow solution;

• Application processing – Working with the ADA System allows universities to upgrade their applications processing both in process and in content.  The ADA System provides Universities with the capacity to process thousands of additional applications more than it did previously and in a shorter time period without making any change to its staff quantity. The ADA System improves the admissions officers’ ability to review the applicant “pool” with more attention and details. Access to information is easy, and the service and work quality is improved significantly.

• Human Resource – ADA System helps the Human Resource department to have more efficient and formalized payroll, evaluation and selection processes. It helps to accurately manage the employee’s data and prevent unauthorized personnel from accessing the files. Furthermore, It knows exactly who viewed, change or added any document in any file. The ADA System workflow helps Human Resource department to gain control over business process like hiring, performance appraisal, promotions, transfers and vacation schedules, making sure only authorized personnel will accesses and approve each relevant step while keeping track on process movement and alerting and escalating sluggish processes.

• Accounting – ADA System helps universities departments in expediting their financial transaction processing while providing the ability to access relevant document in a timely and meaningful manner to decision makers throughout the campus. It helps the Accounts Payable department to processes payments and employee reimbursements accurately and in a timely manner while maintaining the university policies and procedures. It allows various departments to electronically send invoice and expenses documentation to the ERP or Legacy application, as well as manage electronic communications between departments and ERP or Legacy application. By doing so it eliminates the need of sending hard copies of invoices and expenses and remarkably speeds up processing time.

• Office of the Registrar – ADA System helps the Office of the Registrar by maintaining the integrity of academic policies and the student information. Office of the Registrar is a perpetual steward of students’ records from application to degree conferral. ADA System ECM & Workflow suit helps to keep good control of the vast amount of file and documents and makes sure users will access the right file fast. It also helps to manage and keep track of the various approval processes until they have been approve or reject or, as it is most often the case, may ask for additional information from various administrative offices. The ADA System workflow alerts and escalations make sure all processes will be on time.